Certificates

How To Send Emails With Certificates to Multiple Recipients? 3 Ways To Do It

What is the most efficient and agile way to send custom certificates in bulk? How to save time and money by using reliable ways of distributing digital certificates via email messages? Read this article to find out.

Sergey ButkoFebruary 14, 202210 min read
How To Send Emails With Certificates to Multiple Recipients? 3 Ways To Do It - picture #1

Time is money, right? Optimizing the routine tasks that require lots of working hours is a game-changer for any business or individual. Creating and issuing certificates are some of the best examples of routine work you should optimize. These tasks can take even several working days, depending on the number of recipients. Luckily, nowadays, you can send multiple certificates via email using automated solutions.

Surprisingly, issuing both 5 and 500 certificates can indeed take the same amount of time if you know one secret trick. This secret trick is sending certificates via email messages. So how to send the bulk certificate in email? Do not worry, once you read this article, you will get acquainted with the whole three ways of doing it! We will additionally provide a comparison of the methods and advise you on the most efficient and agile way to send certificates in bulk via email.

By the way, using bulk certificate generators is a must, not only from the business perspective. We should additionally be all well aware that Internet users are impatient. They expect fast deliveries, quick answers, and obviously instant gratification. That's why you should do everything you can to send certificates to webinar attendees, online course participants, course alumni, etc., as fast as possible and in the most effective way. Using the automated solutions that allow you to send certificates by email can save dozens of working hours for your business.

To help you do that, we created descriptions of three different processes you can follow to send certificates to your address list via email.

1. Emailing certificates automatically using Certifier. It’s free!

If you are looking for the most reliable of all certificate delivery methods using an automation process, you should give Certifier a try. It's an online certificate creator you can use to design, personalize, issue, and send digital credentials and online certificates using traditional emailing methods. Distributing certificates with Certifier is hassle-free and requires minimum effort on your side. So, how to send multiple certificates via email using Certifier? Just follow these simple steps.

First, design certificates using a certificate template. You can also design them from scratch on your own. However, certificate templates are recommended - there are many to choose from and you can customize them as much as you wish should the default options not satisfy you fully.

Read this article to learn how to do it right. When online certificates are ready, create a list of recipients that you will be sending your certificate file to - it's the same people who attended your webinar, online course, or workshop.

In the second step, log in to the tool you used to organize an online event, download a list of participants, preferably in a CSV file. Make sure that every participant has an email address assigned to their name. In the next step, log in to the Certifier dashboard and go to the Courses tab. Select Create a New Course, add a course, course group, and generate certificates by clicking Issue Certificates. Then, upload a CSV file with a list of participants into the corresponding tab.

In the third step, click Validate. The Certifier system will check whether you provided all information necessary to issue and send certificates. Then select Save and Publish - the certificates you designed and personalized will be sent to the recipients listed in a CSV file to email addresses provided in the file.

As a result, a unique email with a personalized message will be sent as a separate message to every person on the list you uploaded to the Certifier panel. The recipient will receive a certificate in PDF after they click a button in the email body. Do not forget that you can personalize the email templates and create completely branded certificates.

And that's all! You can deliver certificates to their Internet recipients in a few simple steps. And with Certifier, you can do it for free or at really low costs.

Here's what a default email with a link to the certificate looks like:

Email with certificate

2. Semi-manual way of sending certificates via email using Google Drive Apps

Now we will tell you how to send certificates through email by using Google Drive Apps. This way is much more time-consuming but it can still help you save lots of time in comparison with a manual approach. First, you need to create a dedicated folder where you will save all your new individualized certificates. There are at least a few ways to create online certificates using Google Drive. The most popular ones include using a simple Google Doc template, or a more “advanced” solution - Google Slides.

Read this post to learn how to do it step by step.

When certificates are ready, go to the main menu of Google Drive and create a Google Form. Customize it and add necessary fields: name, email, course, date, and participant satisfaction questions. Make sure you mark all fields as required.

Google certificates

When you are done with the form, click on the "Responses" tab and click on the Google Spreadsheet icon. Select New and choose Google Sheets from the list. Thanks to that action all form responses will be gathered in a spreadsheet and data of online event participants will be stored in one file.

After participants fill out the form, go to the spreadsheet with all the data collected, select add-ons, choose AutoCart add-on, and follow the manual to send certificates using your Gmail account. You can add or remove job triggers to either send certificates immediately after a user fills out a form or send certificates at a specified hour.

Now you know how to send certificates via an e-mail message using Google Drive Apps. Although this way is not as hassle-free as the first on the list, using Google Drive Apps is anyway considered to be one of the most efficient ways of sending certificates using e-mail options.

3. Using an online certificate creator and sending documents separately

There's a simpler, yet more time-consuming way to send certificates in bulk. First, you can create certificates using an online certificate creator like Canva. Remember that you have to do it manually and enter data by hand, it's quite a tedious task.

When certificates are ready, you need to download them, create a dedicated Google Drive folder, upload certificates to the folder and make it publicly available to everyone with a link. Then generate a link to the first certificate and paste it into an Excel file. Select a cell with the certificate's link and drag it over other cells to generate corresponding links to that the last sign in the link changed for each cell using consecutive numbers: 1, 2, 3… Thanks to that action you will get a customized link for every certificate.

Save the Excel file, add columns with the email recipients' names and their addresses and then sync the file with your email client to send emails automatically with personalized content and a certificate link attached to every email.

Manually email with certificate

Wrapping up

Having read this article, you will no longer have to ask how to send certificates through email since now you are equipped with at least three methods to do it. Just imagine how many working hours you can save for your company or for you personally by referring to any of the three solutions we described. The big advantage of these methods is that you don't have to read sophisticated articles or manuals on how to use them since all three approaches are quite simple.

As you can see, the number of certificates you need to issue does not have to increase the amount of time you spend on the issuing process anymore since there are at least a few ways to send multiple certificates via email. While all three ways to send certificates through email discussed in this article are OK to use, Certifier seems to be an outstanding solution among others.

Here is a small comparison of three solutions described in the article:

Certificate Makers Comparison

In comparison with Google Drive Apps and a method involving a graphic editor, Google Drive, and Excel Sheets, Certifier is a dedicated solution – certificate software. It means that Certifier was specifically created to cover the certificate management-related tasks. You can get acquainted with more dedicated solutions like Certifier by reading this blog post.

Since we believe that if something is foolproof and available at your fingertips, there's no need to experiment with various solutions, we highly encourage you to decide on the most suitable method of sending certificates via email and start issuing them ten times faster than usual!

We are more than sure that once you try all three ways of emailing certificates described in this article, Certifier will become the platform you will use for years. We encourage you to test Certifier online certificate creator for free and see how it will improve your certificate creation and distribution processes.

Written bySergey ButkoTech entrepreneur. Forbes 30 Under 30 Europe. Digital Marketer.

Design, generate and send digital certificates on autopilot

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